IFC, a member of the World Bank Group, advances economic development and improves the lives of people by encouraging the growth of the private sector in developing countries.

We achieve this by creating new markets, mobilizing other investors, and sharing expertise. In doing so, we create jobs and raise living standards, especially for the poor and vulnerable. Our work supports the World Bank Group’s twin goals of ending extreme poverty and boosting shared prosperity.

The IFC Vienna team is looking for a highly organized, energized Receptionist, capable of operating effectively and discreetly in a demanding fast-paced environment, to serve to the IFC Vienna Office. The Receptionist will report directly to the Executive Assistant and will be an essential member of the fast-paced and busy Country Office.

Part-Time Receptionist (m/f/d)
1020 Wien
  • Your duties will include registering and welcoming guests including informing staff of their arrival.
  • Furthermore, you will answer incoming telephone calls.
  • You will be responsible for maintaining security in the office by following security procedures and controlling access to the office.
  • You will also receive, sort, and distribute daily mail/deliveries. You will be responsible for all incoming and outgoing mail.
  • Another task of yours will be the support of the Executive Assistant and other assistants in the coordination of Visiting Missions staff.
  • Handle invoices related to office expenses and forward invoices to the Finance department according to the guidelines.
  • Help staff apply for visas/passports and be in contact with consulates/embassies to ensure hard copy documents are being delivered.
  • Handle office stationery and order office supplies independently
  • You have a current or completed university degree and/or approx. 1-3 years experience as a receptionist in an international environment.
  • Very good knowledge of English (Full Professional Proficiency)
  • Good knowledge of German (Limited Working Proficiency)
  • Preferably prior experience in an international corporate environment and/or experience working for an international organisation.
  • Excellent office support and organizational skills, including being proactive and demonstrating the ability to prioritize and deliver assignments in a timely manner, often under severe time pressure.
  • Superior interpersonal and diplomcy skills including demonstrated ability to work in a team-oriented and multi-cultural environment; demonstrated ability to handle sensitive and confidential information with due discretion; ability to deal tactfully and discretely with high-level Bank and government officials.
  • You have a demonstrable team spirit and strong desire to actively contribute to the WBG’s mission and objectives.
  • Our ideal candidate has excellent interpersonal and communication skills, and ability to interact tactfully with people of all levels.
  • Excellent interpersonal and communications skills and ability to interact tactfully with people of all levels.
  • Last but not least, you have excellent computer skills. 
For this position you will receive a minimum salary of € 2,000 gross per month for 20 hours per week.
Depending on professional experience, an overpayment is provided. 

What IFC offers you:
  • The opportunity to work in an international organization.
  • Flexible time management
  • Possibility to work autonomously
  • An open corporate culture.
  • Company laptop.
  • Staff lunches and happy hours.
  • We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Type of employment: Part-time 20 hours / week
Place of employment: 1020 Vienna
2.000 € brutto pro Monat für 20 Stunden
Bernadette Hinterberger
Wien Office Mariahilferstrasse 123/6 1060 Wien +43 5 9911 20600 wien.160@adecco.at